Volunteer Coordinator Sample Job Description
These templates are meant to be a starting point and not the final product – please feel free to edit to match your own needs, brand voice and organizational values
Job Status: Full-Time
Salary: $x to $x
When you become the Volunteer Coordinator, you become a superhero, joining the likes of Peter Parker and Bruce Wayne. Your VC-senses will tingle when you see staff in need, and you’ll know what to do to solve the problem. When the Executive Director comes up with a brilliant idea (all her ideas are brilliant… smile and nod…) to serve our community, but it requires an army of passionate people, she will shine the VC-signal into the night’s sky, searching for you, the hero who can assemble the volunteer forces. When you become the VC, your life as a mere civilian is over. Are you ready for this?
As our volunteer program planner, you get to
- Establish goals and strategies for the program that support our mission
- Assess organizational needs that volunteers can solve
- Create a positive volunteer experience that helps volunteers meet their philanthropic goals and ambitions through a relationship with our organization
- Formulate and present a program budget to senior management
- Prepare annual reports on program success
As our volunteer organizer, you get to
- Institute program policies and procedures (e.g. documenting volunteer hours)
- Regularly evaluate services delivered by volunteers and enact necessary changes
- Utilize our database/CRM to maintain volunteer records and track volunteer statistics
- Create and maintain volunteer sign-up forms
- Produce supportive materials for stages in the volunteer process (i.e. applications, releases, policies and procedures, agreements and orientation handbooks)
- Write volunteer position descriptions
- Lead volunteers through orientation and training
- Monitor expenses against the approved budget
As our volunteer engagement specialist, you get to
- Target ideal volunteers and promote the program in the communities
- Develop strategies to recruit people with the right skills
- Streamline the intake and interview protocol, ensuring that volunteers are appropriately screened
- Match volunteer skills and interests with existing needs
- Evaluate contribution of individual volunteers and organize formal recognition events
This job might be for you if
- The word “organize” excites you. You don’t mind herding cats (in fact, you quite enjoy it).
- You believe that dreams that can be achieved alone are not big enough. You love inspiring people to join a mission, and you know how to mobilize groups to meet goals.
- You know a lot about volunteerism. You probably have 3-5 years of leadership experience under your belt, and you stay attuned to current trends and resources.
- You have an entrepreneurial spirit. You’re always searching your environment for needs you can meets and problems you can solve.
- You can build long-term relationships with volunteers, staff and communities. Databases do not scare you and you know how to utilize them to maintain connections. You also are good at helping members of a team work well with each other. Synergy. What a horrible, pragmatic word.
- You inspire through word – written and spoken – and deed. You lead from the front.
Physical prowess not required
You won’t need the endurance of a stallion, but you will have some light physical demands (i.e. spending hours listening and talking; working on the computer and phone; driving to appointments and events; lifting light pieces of equipment and materials; and occasionally working long days, nights or weekends).
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